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Conference Travel The Graduate School believes that presenting papers at professional conferences is important to graduate students' academic careers and growth as professionals inside or outside of academe. Students who have been invited to present papers at academic conferences can apply to the Graduate School for up to $500 to cover related travel expenses. Students will be reimbursed for only one conference per academic year; reimbursement will not be granted for merely attending a conference. In order to insure that the Graduate School 's limited conference-travel funds are distributed as equitably as possible, only students in their second through fifth years of study are eligible for conference travel reimbursement; no application is necessary . On a case-by-case basis, students in their sixth year may also request approval for reimbursement but will additionally need to include a brief statement from their director of graduate study that the conference will assist students in the completion of their doctoral studies. Prior approval: Students who are in their sixth year of study, and ALL students in programs within the Divsion of Biology and Medicine must have prior approval for conference-travel requests. Non BioMed sixth-year students should contact Dean Valerie Wilson via e-mail; students in Biology and Medicine must contact Dean Nancy Thompson. Master’s students in the Division of Biology and Medicine are not eligible for conference travel support. After travel is completed , students must submit the Travel Expense Report from the Controller's office, with appropriate documentation for expenses. Also, the program's director of graduate study must certify that the program has provided whatever support it could toward the student's travel expenses. Some programs have independent funds to support such travel; check with your director of graduate study for more information. Reimbursement will be issued upon receipt of the appropriate forms and documentation. Completed travel expenses forms should be submitted no later than 30 days after completion of travel; those submitted after 45 days will not be reimbursed The Graduate School makes every effort to process reimbursement within thirty days, but it may take longer during the summer or busy times of the year. CONFERENCE TRAVEL REIMBURSEMENT INSTRUCTIONS After travel, students should submit the following documentation to the Graduate School for approval and processing of reimbursement. If the documents submitted do not correspond to the following guidelines, reimbursement requests will be returned for completion:
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