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Conference Travel The Graduate School believes that presenting papers at professional conferences is important to doctoral students' academic careers and growth as professionals inside or outside of academe. Doctoral students who have been invited to present papers at academic conferences can apply to the Graduate School for up to $500 to cover related travel expenses. Application does not guarantee support, given funding limitations. Ph.D. students will be reimbursed for a maximum of one conference per fiscal year (July 1 through June 30); reimbursement will not be granted for merely attending a conference. In order to insure that the Graduate School's limited conference-travel funds are distributed as equitably as possible, only doctoral students in their second through fifth years of study are eligible for conference travel reimbursement. On a case-by-case basis, the Graduate School will consider requests from doctoral students in their sixth year, but the request must include a brief statement from the student's director of graduate study regarding how the conference will assist the student in the completion of doctoral studies. Prior approval: It is always wise to touch base with the Graduate School in advance. Doctoral students who are in their sixth year of study and students in programs within the Divsion of Biology and Medicine must have prior approval for conference-travel requests. Graduate School sixth-year students should contact Dean Brian Walton via e-mail; students in Biology and Medicine must contact Dean Nancy Thompson. After travel is completed, doctoral students must submit the Travel Expense Report from the Controller's office, with appropriate documentation for expenses. Also, the program's director of graduate study must certify that the program has provided whatever support it could toward the doctoral student's travel expenses. Some programs have independent funds to support such travel; check with your director of graduate study for more information. Reimbursement will be issued upon receipt of the appropriate forms and documentation. Completed travel expenses forms should be submitted no later than 30 days after completion of travel; those submitted after 45 days will not be reimbursed The Graduate School makes every effort to process reimbursement within thirty days, but it may take longer during the summer or busy times of the year. CONFERENCE TRAVEL REIMBURSEMENT INSTRUCTIONS After travel, doctoral students should submit the following documentation to the Graduate School for approval and processing of reimbursement. If the documents submitted do not correspond to the following guidelines, reimbursement requests will be returned for completion:
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